Legal notices relating to data processing

Purpose of the survey: The University of Montpellier is setting up a survey on the future of students enrolled in the General Licence in 2022-2023 who are not re-enrolled at the UM the following year (academic year 2023-2024). The objective of such a survey is to understand the reason for this non-re-enrollment within the establishment but also to know the situation of these students during the year following the success or failure of the diploma as well as their projection for the coming year on the date of the survey (September 2024). The data collected through this survey will provide a better understanding of the opportunities for university training provided by the university (continuing studies, professional integration, etc.), the skills developed through these courses as well as student satisfaction at the end of them. More generally, it aims to take a look at students' choices and orientation strategies and, where applicable, the supposed reasons for their failure.

Data recorded on the persons concerned: Data from administrative registration: identification data (student number, INE number, surname, first name, email addresses), characteristics concerning the baccalaureate, characteristics of registration, socio-demographic characteristics, exam results. SISE data concerning information relating to registration in a French higher education establishment in year n-1 (2021-2022) and n+1 (2023-2024). Data collected as part of this survey (answers to the various questions in the survey).

Recipients of identification data: only authorized agents of OSIPE/SCUIO-IP (Observatory for the Monitoring and Professional Integration of Students) will have access to identification data which will be used only for the duration of the collection to guarantee the reliability of participation in the survey.

Duration of retention of survey data: 3 years (anonymization after one year by secure coding).

Communication of results: The communication of results will be strictly anonymous: no data from the survey will be communicated by name. A data analysis will be presented in the form of "summary sheets" by training component and by diploma mention on the website of the Observatory of the University of Montpellier: http://osipe.umontpellier.fr.

Individual rights: You can access your personal data or request its deletion. You also have the right to withdraw your consent, the right to rectification and the right to limit the processing of your data (see cnil.fr for more information on your rights). To exercise these rights, you can contact our Data Protection Officer electronically at dpo@umontpellier.fr or by mail at Université de Montpellier – DPO – 163 rue Auguste Broussonnet – 34090 Montpellier. For any questions about the processing of your data in this system, you can contact scuioip-osipe@umontpellier.fr.

If, after contacting us, you believe that your Data Protection rights have not been respected or that the access control system does not comply with data protection rules, you can submit a complaint online or by post to the CNIL.

The University of Montpellier is setting up a survey to find out about the professional integration paths and the opportunities for the training courses followed by the different university audiences, in order to inform future graduates, teachers and the University.

Data recorded on the persons concerned: data from Apogée: identification data (student number, INE number, surname, first name, email addresses), characteristics concerning the baccalaureate, registration characteristics, socio-demographic characteristics. Data collected by responding to survey questions.

Data recipients: only authorized persons from the OSIPE (Observatory for the Monitoring and Professional Integration of Students) department will have access to the identification data. The identification data is used by OSIPE to guarantee the reliability of participation in the survey and its results. The responses collected concerning Lpro graduates from IUT Montpellier Sète will be transmitted to the Quality Steering Unit of IUT MS with the aim of being cross-referenced with their survey at 6 months, for cohort monitoring purposes.

Duration of retention of personal data: 3 years (after 3 years, the survey files will be anonymized).

Communication of results: The communication of results will be strictly anonymous: no personal data will be communicated (except with your authorization in the survey). A data analysis will be presented in the form of a "summary sheet" by mention and directories preserving anonymity on the web page of the Observatory of the University of Montpellier: http://osipe.umontpellier.fr.

Individual rights: You can access your data or request its deletion. You also have the right to withdraw your consent, the right to rectification and the right to limit the processing of your data (see cnil.fr for more information on your rights). To exercise these rights or for any questions about the processing of your data in this system, you can contact our Data Protection Officer by email at dpo@umontpellier.fr or by mail at Université de Montpellier, DPO, CC421, 163 rue Auguste Broussonnet, 34090 Montpellier.

If, after contacting us, you believe that your Data Protection rights have not been respected or that the access control system does not comply with data protection rules, you can submit a complaint online or by post to the CNIL.

The University of Montpellier is setting up a survey to find out about the professional integration paths and the opportunities for the training courses followed by the different university audiences, in order to inform future graduates, teachers and the University.

Data recorded on the persons concerned: data from Apogée: identification data (student number, INE number, surname, first name, email addresses), characteristics concerning the baccalaureate, registration characteristics, socio-demographic characteristics. Data collected by responding to survey questions.

Data recipients: only authorized persons from the OSIPE (Observatory for the Monitoring and Professional Integration of Students) department will have access to identification data. Identification data is used by OSIPE to guarantee the reliability of participation in the survey and its results.

Duration of retention of personal data: 3 years (after 3 years, the survey files will be anonymized).

Communication of results: The communication of results will be strictly anonymous: no personal data will be communicated (except with your authorization in the survey). A data analysis will be presented in the form of a "summary sheet" by mention and directories preserving anonymity on the web page of the Observatory of the University of Montpellier: http://osipe.umontpellier.fr.

Individual rights: You can access your data or request its deletion. You also have the right to withdraw your consent, the right to rectification and the right to limit the processing of your data (see cnil.fr for more information on your rights). To exercise these rights or for any questions about the processing of your data in this system, you can contact our Data Protection Officer by email at dpo@umontpellier.fr or by mail at Université de Montpellier, DPO, CC421, 163 rue Auguste Broussonnet, 34090 Montpellier.

If, after contacting us, you believe that your Data Protection rights have not been respected or that the access control system does not comply with data protection rules, you can submit a complaint online or by post to the CNIL.

Given the favorable opinion of the National Council for Statistical Information, this survey is recognized as being of general interest and statistical quality and is mandatory under Law No. 51-711 of June 7, 1951 on the obligation, coordination and secrecy in matters of statistics. It obtained visa No. 2024A072RE from the Minister of the Economy, Finance and Recovery, valid for the 2024-2025 school year - Order published on December 13, 2020.

The responses to this questionnaire are protected by statistical confidentiality and intended for the University of Montpellier and the Ministry of Higher Education and Research. These responses as well as the data obtained by matching will be kept for 3 years from the end of the collection for the needs of the survey. They will be archived beyond this period. At all times, their use and access will be strictly controlled and limited to the development of statistics or to scientific or historical research work.

General Data Protection Regulation 2016/679 of 27 April 2016 (GDPR) and Law No. 78-17 of 6 January 1978 relating to information technology, files and freedoms apply to this survey.

The SCUIO-IP of the University of Montpellier is the sole recipient of the identification data (name and contact details), as well as the Archives de France, in accordance with the provisions of Article L. 212-4 of the Heritage Code. They will be kept by the producing department for the duration of the collection or beyond, in order to ensure cohort monitoring or the carrying out of qualitative post-surveys. The responses collected concerning the Lpro graduates of the IUT Montpellier Sète will be transmitted to the Quality Steering Unit of the IUT MS with the aim of being cross-referenced with their survey at 6 months, for the purposes of cohort monitoring.

The persons surveyed may exercise a right of access, rectification, erasure or limitation of processing for the data concerning them during the period of retention of the identification data. These rights may be exercised with our Data Protection Officer by electronic means dpo@umontpellier.fr or by mail to Université de Montpellier, DPO, CC421, 163 rue Auguste Broussonet, 34090 Montpellier

For any questions regarding the processing of your data, you can contact the data protection officer of the Ministry of Higher Education and Research at dpd@education.gouv.fr . If you deem it necessary, you can submit a complaint to the National Commission for Information Technology and Civil Liberties – CNIL [www.cnil.fr].

Given the favorable opinion of the National Council for Statistical Information, this survey is recognized as being of general interest and statistical quality and is mandatory under Law No. 51-711 of June 7, 1951 on the obligation, coordination and secrecy in matters of statistics. It obtained visa No. 2024A073RE from the Minister of the Economy, Finance and Recovery, valid for the 2024-2025 school year - Order published on December 13, 2020.

The responses to this questionnaire are protected by statistical confidentiality and intended for the University of Montpellier and the Ministry of Higher Education and Research. These responses as well as the data obtained by matching will be kept for 3 years from the end of the collection for the needs of the survey. They will be archived beyond this period. At all times, their use and access will be strictly controlled and limited to the development of statistics or to scientific or historical research work.

General Data Protection Regulation 2016/679 of 27 April 2016 (GDPR) and Law No. 78-17 of 6 January 1978 relating to information technology, files and freedoms apply to this survey.

The SCUIO-IP of the University of Montpellier is the sole recipient of the identification data (name and contact details), as well as the Archives de France, in accordance with the provisions of Article L. 212-4 of the Heritage Code. They will be kept by the producing department for the duration of the collection or beyond, in order to ensure cohort monitoring or the carrying out of qualitative post-surveys.

The persons surveyed may exercise a right of access, rectification, erasure or limitation of processing for the data concerning them during the period of retention of the identification data. These rights may be exercised with our Data Protection Officer by electronic means dpo@umontpellier.fr or by mail to Université de Montpellier, DPO, CC421, 163 rue Auguste Broussonet, 34090 Montpellier

For any questions regarding the processing of your data, you can contact the data protection officer of the Ministry of Higher Education and Research at dpd@education.gouv.fr . If you deem it necessary, you can submit a complaint to the National Commission for Information Technology and Civil Liberties – CNIL [www.cnil.fr].

The purpose of the processing "National survey on the professional situation of doctors" is to carry out a statistical study on the professional situation of doctors who graduated in 2018, 2020 and 2022, one year, three years and five years after obtaining the doctorate. The processing constitutes a processing of personal data implemented by the University of Montpellier for the performance of a mission of public interest within the meaning of Article 6 of the General Regulation ( TU ) 2016/679 of the European Parliament and of the Council of 27 April 2016 on data protection (GDPR).

Our institution undertakes to process your personal data in compliance with Law No. 78-17 of 6 January 1978, as amended, relating to information technology, files and freedoms and the GDPR. Our institution uses the dedicated platform of the Ministry of Higher Education, Research and Innovation to collect survey data. The Ministry of Higher Education, Research and Innovation hosts the personal data necessary to produce statistics on behalf of our institution. The Ministry of Higher Education, Research and Innovation is our institution's subcontractor and will not process the data.

The recipients of the data are : OSIPE, Observatory for the Monitoring and Professional Integration of Students of the SCUIO-IP of the University of Montpellier, which collects and processes the data and publishes the results for the DRED and the College of Doctoral Schools of the University of Montpellier.

The data is kept for ten years for identification data, one year for connection data and ten years for data relating to study paths and professional life and economic and financial information.

You can access your data and exercise your rights of access, rectification, limitation and opposition under Articles 15, 16, 18 and 21 of the GDPR at the following address: ipdoc@recherche.gouv.fr. Similarly, you can exercise the rights provided for in Article 85 of Law No. 78-17 of 6 January 1978 relating to information technology, files and freedoms.

For any questions regarding the processing of your personal data, you can contact the data protection officer of our establishment at the following email address: dpo@umontpellier.fr, or by mail addressed to: DPO Université de Montpellier CC 421, 163 Avenue Auguste Broussonnet 34 090 Montpellier

If you believe, even after having filed a complaint with the Ministry of National Education and Youth, that your rights regarding the protection of personal data have not been respected, you have the possibility of filing a complaint with the National Commission for Information Technology and Civil Liberties (CNIL) at the following address: 3 Place de Fontenoy – TSA 80715 – 75334 Paris Cedex 07.

In exercising your rights, you must prove your identity by any means. In case of doubt about your identity, the services responsible for the right of access and the data protection officer reserve the right to ask you for any additional information they deem necessary, including a photocopy of an identity document bearing your signature.